NC Education Code · NC Policy Manual
NC 1505-2.14 Safeguards
Plain English summary
Each LEA must protect the confidentiality of personally identifiable information throughout its lifecycle, designate a responsible official, train all staff who handle such information, and maintain a publicly accessible list of employees with access to that information. These requirements apply at all stages including collection, storage, disclosure, and destruction. The regulation establishes both personnel accountability and transparency obligations for LEAs.
Key requirements
- Each LEA must protect the confidentiality of personally identifiable information at collection, storage, disclosure, and destruction stages.
- One official at each LEA must assume responsibility for ensuring the confidentiality of any personally identifiable information.
- All persons collecting or using personally identifiable information must receive training or instruction regarding the State's policies and procedures under NC 1501-4.3 and 34 CFR part 99.
- Each LEA must maintain, for public inspection, a current listing of the names and positions of those employees within the agency who may have access to personally identifiable information.
Affected parties
- Local Education Agencies (LEAs)
- LEA-designated confidentiality officials
- LEA employees who collect or use personally identifiable information
- Students and families whose personally identifiable information is held by LEAs
- General public (right to inspect employee access listings)